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Webinar: Governance and Decision Making in Condominium Renovations

Brief information from the webinar
This presentation covers key topics like governance structures, decision-making processes, common pitfalls, and data-driven strategies to ensure successful condominium projects. Learn how to avoid scope creep and budget overruns by understanding legal frameworks and best practices.
Summary of topics
  • Common governance structures
  • Decision-making processes & impact
  • Noise & decision hygiene
  • Decision awareness - "thinking fast and slow"
  • Scope & prioritization
  • Common pitfalls & risk areas
  • Defininig success: metrics & indicators
  • Best practices & implementation tools
  • Analytics & data-driven decision-making
  • Q&a / call to action
Organizational chart
Condominium Authority Tribunal
Decision-Making Process
Priorities
Common Pit Falls and Risk Areas:
  • Analysis paralysis
Problem: Too many options, no clear criteria
Solution: Narrow options based on critical / functional / aesthetic - set a vote deadline
  • Unrealistic expectations
Problems: Budgets timelines not grounded in reserve fund or market data
Solution: Update reserve fund study, adjust budget, communicate phasing plan to owners early
  • Lack of trust
Problem: Board member / Resident insists on reviewing every change order real time - delaying approvals
Solution: Transparent RFP's; establish clear change order thresholds (e.g. only up to $5K), share a live project dashboard
  • Governance confusion
Problem: Manager signs contract without a Board resolution, leading to dispute over scope creep.
Solution: Document approval process in minutes, clarify signing authority in by-laws.
Analytics & Data-Driven Decision-Making
The Waterfall approach - Design-Bid-Build

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